Embark by Hermis

Improve the engagement and effectiveness of your meetings with features and integrations!


If you haven't installed the Embark ZoomApp already, feel free to Install it now on Zoom.

Welcome to Embark by Hermis. Embark by Hermis has features like agenda builder, note taking (private and shared), transcription, integrations with popular platforms and tools and, last but not the least, icebreaker activities!

With "Embark", you can start your meetings exactly the same way every time. Set-up your agenda builder with the right set of tools. And hit "collaborate", and voilà! Every participant gets access to the exactly the same view of the tool you're seeing, and can contribute to the tool and capture shared notes. No more fumbling around for links and screen sharing. And best of all, these tools launch the same way every time for all your recurring meetings! Use Meetings by Hermis to increase productivity of your team.

With integration of popular calendars like Google, Outlook365, etc, including GDrive and Confluence, etc, an organization can enable meetings best practices with all their meetings. And with this latest release, we have now integrated popular external tools like Miro, Figma, etc, making it easy to launch your favorite tools for everyone in the meeting. Use Embark by Hermis to increase effectiveness of your team meetings.

Once the app is installed, connect with your Google or Microsoft Calendar, and select planning your meetings to get started. You can invite other meeting participants by using the “Send App” feature. For participants that join late, a hint is shown to join the event when they open the app.

If you’re looking for any help, feel free to contact us!


  1. Before we start, be sure to enable “Zoom Apps” in your Zoom profile. This can be done by visiting, login to your account and navigate to My Account → Settings → Zoom Apps.
  1. If you're already in a Zoom meeting, you will have to leave your meeting, and restart the Zoom client to get the setting to take effect.
  2. You should now see the Apps button in the menu bar below:

Click on the "Apps" button, and you will see a window open up, attached to your Zoom client

  1. Click on Discover tab to find "Embark by Hermis"
  1. Click on the button to install the Zoom App or just click on this link to do this directly: Install on Zoom. This will:
  1. Redirect you to the Zoom App Marketplace page where you will have to accept the Authorization request.
  2. By accepting the authorization request, you’ll give permission for Hermis to access information about you and the meeting details.
  3. The permission page looks like this:
  1. After the authorization step, you’ll be redirected to open the native Zoom application on your computer. There, you should see a confirmation dialog that the application was installed correctly
  1. That’t it! You’ve successfully installed the application. From the “Apps” menu, select “Embark” to get started.
Zapps Start 01
  1. When the application is launched,
  2. If there’s a active Zoom meeting, the Funtivity app will open up on the right side in the Zoom window and looks like the image below:
  • If there’s no active Zoom meeting, the Embark app will open within the Zoom client window and looks like the image below
Zoomapps - Home
  1. Start planning your meetings!


It’s easy to uninstall Funtivity.

  1. Login to your Zoom Account and navigate to the Zoom App Marketplace
  2. Navigate to Manage → Installed Apps. You should see a screen like this:
  1. Click on “Uninstall”, and give the reason for uninstallation.

.. and you’re done! Thanks for using Embark by Hermis.

Using Embark by Hermis

  1. Sync with your Google or Office 365 Calendar
  2. Your calendar events will start showing up in the left side panel
  3. The next upcoming meeting will be automatically selected and opened in the right section
  4. You can select any other meeting that you want to open
  5. You can add agenda to the selected meeting
  6. You can take collaborative notes for the meeting, that everyone can see and edit.
  7. You can export the collaborative notes as email or Google Drive or Confluence document.
  8. Once agenda is created, you can run added activities during the meeting
  9. You can see calendar invitees for the selected

How to create meeting agenda

Select your desired meeting from calendar sidebar and open “Agenda” tab.

Click on “Add Activity

There are 4 types of activities you can add to the agenda.

Meeting Activities

Meeting activities are useful activities for running regular team or one-on-one meetings.

Event Activities

Event activities will help you in training, or event style meetings where there are a lot of attendees.

Team Building Activities

These are “Fun” activities that you can play with your participants. They range from bingo, doodle challenge to different types of escape rooms.

Once you click on any activity, that activity will be added to you meeting agenda.

You can set time, display title and other details for the activities. The height of the activity in agenda is determined by the time assigned to that activity.

Other options are activity specific.

You just have to keep adding the activities to agenda to plan your meeting!

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

How to take notes

1. Click on "+" button in the sidebar.

2. Select whether you want to start instant meeting or schedule one for later.

Start Instant Meeting

For "Instant Meeting" you don't have to add any details and Hermis will take your current time and date as the time for the meeting. You can quickly start taking notes for a meeting that is not in your calendar.

Schedule a Meeting

You can schedule a meeting for later and add attendees and invitees. This will store the meeting in your Google Calendar and send invites to all the attendees.

Guest Mode

You can invite your team to collaborate and participate in the meeting when meeting is going on. Attendees don't have Embark Installed? No Problem. You can Invite your guest to get them to experience Embark without having to install the App.

Frequently Asked Questions

  1. Do I need an account to use Embark? You need to be logged in to Zoom to use Embark. However, if host invites you to collaborate mode during the meeting, you can use Embark without joining.
  2. Do I need to connect my Google or Office 365 calendar? Yes. Your meetings schedule is not managed or stored by Hermis. It needs to be imported everytime the app is opened. Hence, Embark will not function unless you connect either your Google or Office 365 calendar. However, we will be adding support for more calendars in near future.
  3. Does it cost to use Embark? Embark is free for now. We have a host of collaborative tools and activities for you to choose from. In the future, we will be adding licensing for using meetings.
  4. What about Security & Privacy? Embark by Hermis is committed to guarding your privacy and data security. Funtivity collects your personal information and the meeting details to help facilitate the collaboration and activities played in the meeting. We do not share your information with third parties. Please see the details of Terms of service here.