Overview

If you haven't installed the Embark ZoomApp already, feel free to Install it now on Zoom.

Welcome to Embark by Hermis. Embark by Hermis has features like agenda builder, note taking (private and shared), transcription, integrations with popular platforms and tools and, last but not the least, icebreaker activities!

‍

With "Embark", you can start your meetings exactly the same way every time. Set-up your agenda builder with the right set of tools. And hit "collaborate", and voilà! Every participant gets access to the exactly the same view of the tool you're seeing, and can contribute to the tool and capture shared notes. No more fumbling around for links and screen sharing. And best of all, these tools launch the same way every time for all your recurring meetings! Use Meetings by Hermis to increase productivity of your team.

‍

With integration of popular calendars like Google, Outlook365, etc, including GDrive and Confluence, etc, an organization can enable meetings best practices with all their meetings. And with this latest release, we have now integrated popular external tools like Miro, Figma, etc, making it easy to launch your favorite tools for everyone in the meeting. Use Embark by Hermis to increase effectiveness of your team meetings.

‍

Once the app is installed, connect with your Google or Microsoft Calendar, and select planning your meetings to get started. You can invite other meeting participants by using the “Send App” feature. For participants that join late, a hint is shown to join the event when they open the app.If you’re looking for any help, feel free to contact us!

How to install Embark?

Improve the engagement and effectiveness of your meetings with features and integrations!

Step 1

Before we start, be sure to enable “Zoom Apps” in your Zoom profile. This can be done by visiting https://www.zoom.us, login to your account and navigate to My Account → Settings → Zoom Apps.

Step 2

If you're already in a Zoom meeting, you will have to leave your meeting, and restart the Zoom client to get the setting to take effect. You should now see the Apps button in the menu bar below & click on Apps.

Step 3

Click on Discover tab to find "Embark by Hermis"

Step 4

Before we start, be sure to enable “Zoom Apps” in your Zoom profile. This can be done by visiting https://www.zoom.us, login to your account and navigate to My Account → Settings → Zoom Apps.

Step 5

By accepting the authorization request, you’ll give permission for Hermis to access information about you and the meeting details. The permission page looks like this:

Step 6

Agree to the terms & conditions, check mark to get started Embark by Hermis in the welcome screen. And click on get started button.

Step 7

To get started connect your calendar to organize all your meetings in one place.

Embark by Hermis:
Elevate Your Meetings with Effortless Planning, Seamless Collaboration, and Productivity-Boosting Tools.

Using Embark by Hermis

Sync with your Google or Office 365 Calendar.

Your calendar events will start showing up in the left side panel

The next upcoming meeting will be automatically selected and opened in the right section

You can select any other meeting that you want to open

You can add agenda to the selected meeting

You can take collaborative notes for the meeting, that everyone can see and edit.

You can export the collaborative notes as email or Google Drive or Confluence document.

Once agenda is created, you can run added activities during the meeting

You can see calendar invitees for the selected

How to create meeting agenda

It’s easy to create agenda.

Add activities

Select your desired meeting from calendar sidebar and open “Agenda” tab. Click on “Add Activity”

Four types of activities

There are 4 types of activities you can add to the agenda.

Meeting activities

Meeting activities are useful activities for running regular team or one-on-one meetings.

Event activities

Event activities will help you in training, or event style meetings where there are a lot of attendees.

Team building activities

These are “Fun” activities that you can play with your participants. They range from bingo, doodle challenge to different types of escape rooms.

Meeting agenda

Once you click on any activity, that will be added to you meeting agenda. You can set time, display title and other details. Height of the activity in agenda is determined by the time assigned to that activity.

How to take notes

It’s easy to take notes.

Click on add

Click on "+" button in the sidebar.

Select instant or schedule later

Select whether you want to start instant meeting or schedule one for later.

Start Instant Meeting

For "Instant Meeting" you don't have to add any details and Hermis will take your current time and date as the time for the meeting. You can quickly start taking notes for a meeting that is not in your calendar.

Schedule a Meeting

You can schedule a meeting for later and add attendees and invitees. This will store the meeting in your Google Calendar and send invites to all the attendees.

Frequently asked questions

Do I need an account to use Embark?

You can invite your team to collaborate and participate in the meeting when meeting is going on. Attendees don't have Embark Installed? No Problem. You can Invite your guest to get them to experience Embark without having to install the App.

Do I need to connect my Google or Office 365 calendar?

Yes. Your meetings schedule is not managed or stored by Hermis. It needs to be imported everytime the app is opened. Hence, Embark will not function unless you connect either your Google or Office 365 calendar. However, we will be adding support for more calendars in near future.

Does it cost to use Embark?

Embark is free for now. We have a host of collaborative tools and activities for you to choose from. In the future, we will be adding licensing for using meetings.

What about Security & Privacy?

Embark by Hermis is committed to guarding your privacy and data security. Funtivity collects your personal information and the meeting details to help facilitate the collaboration and activities played in the meeting. We do not share your information with third parties. Please see the details of Terms of service here.

Overview

How To install?

Using Embark

Troubleshooting

Faq

How to install Embark?

How to create meeting agenda

How to take notes

Guest mode